- To manage and maintain the effectiveness and efficiency of the office operations
- To maintain corporate operational strategies to meet organizational objectives.
- Effective management of the basic operational, functional and communication activities for the administration aspects of the organization.
Knowledge, skills, Education and experience required.
Experience:
- Experience in all aspects of corporate operations
- Working knowledge of office management and customer service
- Working knowledge of relevant software applications
- A deep understanding of the business start-up process is required.
- 1-2 years related experience
Education:
Business or marketing-related degree or equivalent professional qualification
Skills Required:
- Excellent oral and written communication skills
- Detail oriented and works with a high degree of accuracy
- Highly organized and flexible
- Ability to multitask and meet changing deadlines
- Must be self directed and able to complete projects with limited supervision
- Maintains staff confidentiality
- Working knowledge of email, scheduling, spreadsheets and presentation software
- Working knowledge of basic accounting procedures with a knowledge in accounting software an added plus
Key Functional Areas
- Formulate plans for the activities of the company
- Develop a mission and goal for the office and ensure that the activities of the unit are directed towards this goal.
- Supervise the budget plan for the office for easier financial management.
- Create policies and procedures to create a smooth work situation.
- Participate in staff recruitment and ensure the competency of those who are accepted.
- Design training modules for new employees that will make them more equipped to work in the unit.
- Mediate between office-related issues and other work disputes.
- Direct the activities of various sectors of the office.
- Supervise the quality of work of subordinates and employees.
- Serve as a line of communication from the employees to the upper management.
- Create a work schedule that will maximize employee productivity and efficiency.
- Conduct regular evaluation of staff performance and perform adequate interventions to discovered problems.
- Maintain accurate records of all office-related work.
- Maintain good communication line and relationship with customers.
- Entertain clients’ inquiries, suggestions and complaints.
- Coordinate with other offices in performing tasks that are no longer within the scope of their institution.
Interested candidates are requested to submit their applications on e-mail, together with the latest copy of CV, day time telephone number and details of their current remuneration to: jobs@geoconsultengineers.com so as to be received on or before Tuesday 4th October 2011.
